We are a professional association and a UK registered charity.
We process information by storing it within reputable CRM and accounting systems.
We provide information about our members to other transactional analysis associations only after they have indicated clearly that they wish their membership in IDTA to include membership arrangements in those other associations.
We do not provide any information about our contacts to any other organisations except where another TA association wishes to check membership status in order to accept involvement of the member, such as for attendance at events or to qualify for reduced fees.
Our lawful basis for maintaining records is as defined in the Information Commissioner’s Office (2018): “Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.” (p.13).
Our intended purposes for maintaining records include:
- managing the provision of goods or services in line with contractual arrangements
- advising about potential provision of goods or services that may become contractual arrangements
- liaising with other TA associations or similar professional bodies to provide and/or confirm such details as may be required by such organisations within our contractual arrangements with them and with individuals
- reporting our business results to the relevant authorities (accounts, tax, etc)
- other purposes as may arise in order to carry out the usual functions of the organisation
We have an ongoing commitment to maintain suitable records of membership status and qualifications and to confirm these to other organisations and to members of the public who ask.
Information kept by us includes, where relevant and known, the following within our database: name, email address(es), address details, telephone and/or other contact details, TA qualifications, membership status, volunteer involvement and service, events attended, original contact method, fees paid, and sometimes notes of conversations that remind us of our discussions with you about IDTA-related matters.
We also store audio recordings of professional sessions attended by you, only after you have confirmed agreement to being recorded and the recordings being shared with others. You are still given the right to have any recordings of you removed after any event.
Reference: Information Commissioner’s Office (2018) Guide to the General Data Protection Regulation (GDPR) https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/ accessed 29 April 2018 (note – living document updated regularly)